How to Write a Press Release

Want to get your company noticed? You need to know how to press. It’s super important! A great press release can get you media coverage and reach more people. This guide will break down how to write awesome press releases that journalists and the public will actually read.

Why "How to Press" Matters: Press Releases are Powerful

Why bother with press releases? They're more than just words. Think of them as a tool to:

• Share News: Tell everyone about new products, events, or partnerships.
• Get Media Attention: Make journalists and bloggers want to write about you.
• Build Your Brand: Help people know and remember your company.
• Show You're a Pro: Make your company look like a leader in your field.
• Get Website Visitors: Add links so people can easily find your website.
• Help Your Website Rank Higher: Use the right words to improve your search results.

Without a good press release, your news announcement might be missed. Understanding how to press helps your company get noticed.

Know Your Audience: Who Are You Talking To?

Before you write anything, think about who you want to reach. Ask yourself:

• Who are you trying to reach? Journalists? Customers? The public?
• What do they care about? Make your message match their interests.
• Where do they get their news? Target those newspapers, websites, or channels.

Knowing your audience helps you write a better press release. It means sending the right message to the right people. Media outreach is key!

Write a Great Press Release: Step-by-Step

Okay, let's get to it! Here's how to write a press release that works:

1. Headline: Make it Catchy!

The headline is the most important part. It's the first thing people see. Make it short, interesting, and clear. Tips:

• Keep it Short: 8-10 words is ideal.
• Use Action Words: Words like "Launches" or "Announces" grab attention.
• Say What's New: Tell people the main point right away.
• Use Keywords: Include words people might search for.
• Keep it Simple: Don't use confusing words.

Example: "Local Bakery Launches New Chocolate Chip Cookie"

2. Subheadline (Optional): Add More Details

A subheadline gives a little more information after the headline. Think of it as extra context. Keep it short, like 15-20 words.

Example: "Award-Winning Bakery Introduces Gluten-Free Option to Popular Cookie"

3. Dateline: Where and When?

The dateline shows when and where the press release was sent. Use this format: "CITY, STATE – DATE." For example:

Example: "LOS ANGELES, CA – October 27, 2023"

4. Introduction: Get to the Point

The first paragraph should grab the reader's attention. Sum up the news quickly. Two or three sentences is all you need. For example:

Example: "The award-winning Rosebud Bakery today announced they are launching a new gluten-free version of their famous chocolate chip cookie to help people with dietary restrictions enjoy a tasty treat."

5. Body Paragraphs: Give the Facts

Here's where you give all the details. This is where great press release writing comes in. Remember:

• Stick to the Facts: No exaggerations!
• Use Quotes: Get quotes from important people to add credibility.
• Add Data: Numbers and stats help show the impact of your news.
• Keep it Short: Short paragraphs and bullet points make it easy to read.
• Use Pictures: Images and videos make your press release more interesting.

Example: "According to recent studies, 1 in 100 people in the world have Celiac disease. Rosebud Bakery aims to help a section of the population with this new Gluten-Free Cookie."

6. Call to Action: Tell Them What to Do

What do you want people to do after reading your press release? Visit your website? Call you? Tell them! Make sure you:

• Are Specific: "Visit our website!"
• Give Contact Info: Make it easy to reach you.
• Include Links: Link to your website or related pages.

Example: "Visit www.rosebudbakery.com to learn more or contact Jane Doe at [email protected]."

7. Boilerplate: Who Are You?

The boilerplate is a short description of your company. Put it at the end of the press release. Keep it to 2-3 sentences, highlight your company's achievements, and include your website.

Example: "Rosebud Bakery is a local bakery that has been serving the community for 20 years. They offer a wide variety of baked goods, including cakes, cookies, and pastries. Learn more at www.rosebudbakery.com."

8. Contact Information: Be Reachable!

Give the media all the info they need to contact you:

• Name
• Title
• Email
• Phone Number

Make Your Press Release Easy to Find Online

To get the most out of your press release, make sure it's easy to find on search engines. Use keywords in your headline, body, and links.

Get Your Press Release Out There!

Now it's time to share your press release. You can:

• Use a Press Release Service: These services send your press release to many journalists and media outlets.
• Email Journalists: Send personalized emails to journalists who cover your industry.
• Share on Social Media: Post your press release on Facebook, Twitter, and other social media sites.

Remember that media outreach means building relationships with journalists. Give them useful information!

Did It Work? Check Your Results!

See if your press release achieved what you wanted. Track:

• Media Coverage: Did any news outlets mention your press release?
• Website Traffic: Did more people visit your website after reading your press release?
• Social Media: Did people share or comment on your press release on social media?
• New Leads: Did you get any new customers or inquiries because of your press release?

Conclusion: You Can Do It!

Knowing how to press with a great press release can help your company succeed. Follow these tips to write news announcements that grab attention. Now you're ready to write a great press release! You got this.