How to Write a Letter of Recommendation

How to Write a Stellar Letter of Recommendation

Want to help someone land their dream job or get into grad school? A great letter of recommendation can make all the difference. This guide shows you how.

Why Your Letter Matters

It's not just a formality. Think of it as a powerful endorsement. You're giving your opinion on someone's skills and character. Your opinion matters! So, only write one if you genuinely believe in the person.

Get Ready!

Before you even open your laptop, gather these things:

• Their resume and application: Get familiar with their background and what they're applying for.
• Any instructions: Some places have specific rules. Follow them!
• Your notes: Think back to your time with them. What awesome things did they do?
• The deadline: Don't wait until the last minute!

How to Structure Your Letter

1. Introduction: Say who you are, your connection to the person, and why you're writing.
2. Body (2-3 paragraphs): This is where you shine! Use specific examples. The STAR method helps: Situation, Task, Action, Result. Think, "Remember that time Sarah led that project? She did X, Y, and Z, and it resulted in A!" Tailor it to their application.
3. Conclusion: Sum it all up. Re-emphasize your strong recommendation. End with your contact info.

What to Include

• Specific examples: Instead of "hard worker," say "consistently met deadlines, even under pressure."
• Numbers: "Increased sales by 15%" is way better than "increased sales."
• Unique qualities: What makes this person special?
• Personality traits: Are they a team player? A great communicator?
• Future potential: Show you believe in them!

What to Avoid

• Vague praise: Be specific!
• Lies: Don't exaggerate or make things up.
• Your personal feelings: Keep it professional.
• Typos and grammar mistakes: Proofread carefully!
• Negative comments: Unless asked, focus on the positive.

More Tips

• Strong verbs: Use words like "managed," "led," or "developed," instead of weaker verbs.
• Professional tone: Keep it formal.
• Proofread!: Seriously, do it twice.
• Meet the deadline: Don't be late!
• Ask questions: If you're unsure, ask the applicant for clarification.

Good vs. Bad Examples

Instead of: "John is a good student." Try: "John consistently aced my advanced calculus class, showing a deep understanding of complex math."

Instead of: "Sarah is a hard worker." Try: "Sarah's dedication on our research project was incredible. She went above and beyond, putting in extra hours. This improved efficiency by 20%!"

Beyond the Letter

A great recommendation is helpful, but career advice is even better! Help them with their resume, interview skills, and networking.

Make a Real Difference

Your letter can change someone's life. By following these tips, you'll write a letter that truly reflects the applicant's talents and potential. You’re helping shape their future!