How to Write a Letter of Recommendation

So, you need to write a letter of recommendation? It can feel like a lot of pressure. But don't worry! A good letter can really help someone get a job or get into a school. It's sometimes called a reference letter. I'm here to give you some recommendation writing tips. Knowing how to write letter of recommendation well is a skill that can help others succeed.

Why a Good Recommendation Matters

Why bother writing a great letter? Well, employers and schools want more than just grades and resumes these days. They want to know about the person behind the paper. A reference letter gives them that. It's like someone else saying, "Hey, this person is awesome!"

Think of it this way: a resume lists what someone did. But a letter of recommendation explains how they did it. It shows their character and skills. It can be the thing that makes someone stand out. And a little career advice in a letter can go a long way too. So, yeah, learning how to write letter of recommendation is important.

First Things First: Can You Even Write This Letter?

Before you start writing, ask yourself: am I the right person for this? Here are some things to consider:

• How well do you know them? Do you know the person well? Have you worked with them closely? Can you give examples?
• Do you know their work? Do you know what they're good at? Can you give specific examples of their work?
• Do you have time? Good letters take time. Can you really commit to writing a good one?
• Can you be honest and enthusiastic? Can you really recommend this person? If you can't, it's better to say no. A bad letter is worse than no letter.

It's okay to say no! It's better to be honest. Suggest someone else who might be a better fit. It's not always talked about, but knowing if you can write a letter is part of how to write letter of recommendation.

Gathering Info: Do Your Homework

Okay, so you said yes. Now what? Get as much information as you can. This will help you write a letter that really fits what they need. Ask the person for these things:

1. Their resume. This tells you about their jobs, skills, and education.
2. Their personal statement (if they have one). This tells you about their goals and why they want this job or program.
3. The job description or program info. This tells you what the employer or school is looking for.
4. Any special instructions. Some places have rules about recommendation letters.
5. A list of things they want you to talk about. This helps you focus on what's important to them.
6. The deadline! Don't miss it!

The more you know, the better. Don't be afraid to ask questions. This part is key to how to write letter of recommendation that stands out.

Letter Structure: Keep It Simple

A good letter is easy to read. Here's a simple way to set it up:

1. Say Hello

If you know who will read it, use their name. If not, something like "Dear Hiring Manager" works.

2. Introduce Yourself

Tell them who you are and how you know the person you're recommending. How long have you known them? This makes you credible. For example:

"Dear [Hiring Manager Name],

I'm excited to recommend [Applicant Name] for the [Position Name] job at [Company Name]. I worked with [Applicant Name] as their [Your Role] at [Your Company] for [Number] years."

3. The Good Stuff (Skills and Qualities)

This is the main part. Talk about their best skills and qualities. Give examples! Focus on what's important for the job or program. Keep these recommendation writing tips in mind:

• Pick 2-3 top skills. Don't list everything. Focus on what really matters.
• Give real examples. Don't just say "they're a hard worker." Tell a story that shows it.
• Use numbers when you can. Did they increase sales? By how much?
• Connect their skills to the job. Explain why their skills make them a good fit.
• Show your excitement! Let them know you really think this person is great.

For example:

"When [Applicant Name] worked at [Your Company], they were great at solving problems. Once, when a software bug almost stopped us from launching a product, [Applicant Name] found the problem and fixed it fast! They saved us a lot of time and money."

4. Wrap It Up

Say you recommend them again. Offer to answer questions. Give your contact info. For example:

"I really recommend [Applicant Name]. I know they would be a great addition to your team at [Company Name]. Please contact me if you have questions.

Sincerely,

[Your Name]

[Your Title]

[Your Contact Information]"

What Makes a Letter Great?

It's not just about the structure. The words you use matter! Here's how to write letter of recommendation content that makes a difference:

Talk About What Matters

Focus on the skills the job or program is looking for. Think about:

• Technical skills: Can they code? Do they know certain software?
• Soft skills: Are they good at teamwork? Can they lead?
• School skills: Can they do research? Are they good at writing?

Give Examples!

Don't just say they're good at something. Prove it! Tell a story about it.

Use Numbers

Numbers make it more real. Did they improve something? By how much?

Be Excited!

Let your excitement show! If you really think they're great, say so.

Write It Just For Them

Don't use the same letter for everyone. Change it to fit the job or program. This shows you understand how to write letter of recommendation well.

Things to Avoid

It's easy to make mistakes. Here are some common ones:

• Being too general. Give details!
• Saying things that don't matter. Focus on what's important for the job.
• Lying or exaggerating. Be honest!
• Saying bad things. Focus on the good.
• Making grammar mistakes. Proofread!
• Turning it in late. Don't miss the deadline!

Final Thoughts

A good letter can really help someone. By following these recommendation writing tips, you can write a letter that makes a big difference in their job application or school application. Be honest, be specific, and be enthusiastic. You're offering valuable career advice when you know how to write letter of recommendation well.

Writing a strong reference letter takes work. But it's worth it! By knowing what to do and what to avoid, you can write a letter that shows the person's potential and helps them get ahead. Good luck!