How to Write a Letter of Recommendation

How to Write a Killer Recommendation Letter

Writing a great recommendation letter can seriously help someone land their dream job. It's huge—almost as important as a resume or cover letter. Knowing how to write one is a valuable skill, whether you're recommending a student, coworker, or friend. This guide will walk you through it, step by step.

What's the Point of a Recommendation Letter?

It's not just a resume summary. It's your argument for why this person rocks. It's outside proof of their skills and character. Think of it like this: you're saying, "This person is amazing, and here's why they're perfect for this!"

Getting Ready to Write

1. Ask Questions: Before you start, ask the person you're recommending about the job. What are they looking for? What are the deadlines? This helps you tailor your letter.
2. Gather Info: Check their resume, transcripts, portfolio—whatever you've got. But most importantly, remember your own experiences with them. You're offering your expert opinion here.
3. Be Honest: Can you really write a strong letter? If you haven't worked closely with them, it's okay to say no. A weak letter hurts everyone.
4. Make a Plan: Outline your letter. Introduction, body (with examples!), and conclusion. Simple as that.

Writing the Letter: The Essentials

1. The Intro

Start by saying who you are and how you know the person. For example:

"I'm thrilled to recommend [Candidate's Name] for the [Job Title] position at [Company Name]. I've known [Candidate's Name] for [Number] years as their [Your Relationship – Professor, Boss, Mentor, etc.]."

2. Body Paragraphs: Show, Don't Tell!

This is where you shine. Use real-life examples to show their skills. Don't just list things; prove them. The STAR method (Situation, Task, Action, Result) is your friend here.

• Focus on What Matters: Match your examples to the job description. If they need strong communication, give a specific example.
• Use Numbers: Instead of "improved efficiency," say "improved efficiency by 15%." Numbers are powerful.
• Show, Don't Tell: Instead of "[Candidate] is a hard worker," describe a time they went above and beyond.

3. The Conclusion

Reiterate your recommendation. Summarize their strengths and give your contact info.

"I highly recommend [Candidate's Name] without reservation. Their skills and dedication make them perfect for this role. Feel free to contact me with questions."

Writing Style and Tone

Keep it professional, concise, and positive. Use simple language—no jargon. Proofread carefully! Remember, this reflects on you too.

Different Types of Letters

The details might change depending on the situation:

• Academic: Focus on grades, research, and intellectual abilities.
• Professional: Highlight work experience and accomplishments.
• Scholarship: Show their potential, character, and commitment.

Using Templates

Templates are okay for structure, but don't just fill in the blanks. Personalize it! Make it unique to this person and this job.

Review and Edit

Read it again. And again. Get someone else to read it too. You want it perfect.

Key Takeaways

A great recommendation letter takes thought and effort. By following these steps and giving specific examples, you can really help someone's career. Be honest and accurate—it's a powerful thing to do.

This guide should give you a solid starting point. By understanding the purpose, planning ahead, and following these tips, you can write a letter that makes a real difference.