How to Follow Up After a Job Interview

You’ve just finished a job interview, and you’re feeling hopeful. You presented yourself well, answered questions thoughtfully, and connected with the interviewer. But now, the waiting game begins. What do you do next? The answer is simple: follow up.

Following up after a job interview is a crucial step in the job application process. It demonstrates your interest, professionalism, and eagerness to work for the company. It can be the difference between getting hired and fading into the “maybe later” pile. But crafting the perfect follow-up can be tricky. How soon is too soon? What should you say? Don’t worry, this guide will walk you through everything you need to know about how to follow up after a job interview and leave a lasting impression.

Why is Following Up After a Job Interview Important?

Following up after a job interview is essential for several reasons:

• Reinforces your interest. It reminds the hiring manager of your enthusiasm for the position and shows that you haven't forgotten about them.
• Demonstrates professionalism. Following up demonstrates you are organized, detail-oriented, and committed to the process.
• Provides an opportunity to reiterate your qualifications. You can highlight relevant skills or experiences that were not fully explored in the interview.
• Answers any lingering questions. If something came up during the interview that wasn't fully addressed, you can use this as an opportunity to clarify.
• Shows initiative. Going above and beyond in following up can set you apart from other candidates.

When to Follow Up After a Job Interview

Timing is crucial when it comes to following up. It’s important to strike a balance between being enthusiastic and appearing overly eager. Here are some general guidelines:

• Within 24-48 hours: For most interviews, aim to follow up within one or two business days. If the interview was particularly impressive or you received specific instructions about follow-up, a quicker response may be appropriate.
• If you were told a timeframe: If the interviewer gave you a specific timeframe for an update (like “we’ll be in touch in a week”), adhere to their instructions.
• If no timeline was provided: In this case, a follow-up within a week is a good rule of thumb.
• Avoid over-following up: Don’t send multiple follow-up emails or phone calls. It can come across as desperate and annoying.

How to Follow Up After a Job Interview

The best way to follow up after a job interview depends on the specific situation. Here are several options:

1. Email

Email is the most common and convenient way to follow up. It’s professional, allows you to carefully craft your message, and provides a written record of your communication. Here’s how to write an effective follow-up email:

Email Template:

Dear [Hiring Manager Name],

Thank you again for taking the time to interview me for the [Position Name] position on [Date]. I enjoyed learning more about [Company Name] and [Specific aspect of the role you found interesting].

[Optional: Briefly reiterate a key strength or qualification that aligns with the job.]

I am very interested in the position and am confident that my skills and experience would be a valuable asset to your team. I am eager to learn more about the next steps in the hiring process.

Thank you for your time and consideration.

Sincerely,

[Your Name]

Tips for a Great Email:

• Keep it brief and to the point. Your email should be concise and easy to read.
• Show enthusiasm and interest. Express your appreciation for their time and excitement about the opportunity.
• Highlight your key qualifications. Briefly remind them of why you’re the right person for the job.
• Ask a specific question. This shows you're actively engaged and curious about the process.
• Proofread carefully. Ensure your email is free of typos and grammatical errors.

2. Phone Call

A phone call can be a more personal and impactful way to follow up, especially if you built a strong rapport during the interview. However, use it sparingly. Here are some tips:

Phone Call Tips:

• Don't call immediately. Wait at least 24 hours after the interview to avoid seeming overly eager.
• Be brief and polite. Thank them for their time, reiterate your interest, and ask about the next steps.
• Leave a voicemail if they don't answer. Be clear and concise, and include your contact information.
• Don't be pushy. If you don’t get a response, don’t call multiple times.

3. Thank You Note

Sending a handwritten thank you note can be a thoughtful gesture, particularly in traditional industries. It shows that you take the time to express your gratitude and are willing to go the extra mile. Here's how to do it:

Thank You Note Tips:

• Handwritten is best. A personalized note is more impactful than a typed one.
• Keep it short and sweet. Thank them for their time, express your continued interest, and mention something specific you discussed.
• Use professional stationery. Choose a simple, elegant card that reflects your professionalism.
• Send it promptly. Aim to get the note in the mail within a few days of the interview.

What to Avoid When Following Up

While following up is crucial, there are some pitfalls to avoid:

• Don't over-follow up. Avoid sending multiple emails or making repeated calls. It can be seen as desperate and unprofessional.
• Don't be overly pushy or demanding. The hiring process takes time, and you should respect their timeline.
• Don't badmouth previous employers or coworkers. This reflects poorly on you and can raise red flags for the hiring manager.
• Don't be afraid to politely ask for updates. If you haven't heard back within a reasonable timeframe, it's acceptable to send a brief follow-up email or call.

Following Up After No Response

It's frustrating when you don’t hear back after an interview. It’s tempting to give up, but don’t despair. If you haven’t received any response after a week or two, it’s acceptable to send a polite follow-up email. Here’s how to approach it:

Email Template:

Dear [Hiring Manager Name],

I hope this email finds you well. I’m writing to follow up on my interview for the [Position Name] position on [Date]. I enjoyed learning more about [Company Name] and [Specific aspect of the role you found interesting].

I’m eager to learn more about the next steps in the hiring process. Please let me know if you have any updates.

Thank you for your time and consideration.

Sincerely,

[Your Name]

Even if you don’t receive a response, keep your head up! The job search can be challenging, but persistence and effective follow-up can increase your chances of landing your dream job.

Frequently Asked Questions (FAQs)

1. Should I send a thank you note after a phone interview?

Yes! It's always a good idea to send a thank you note after a phone interview, even if it was brief. Express your gratitude for their time and reiterate your interest in the position.

2. How do I follow up if I didn't get the job?

If you don't get the job, send a polite email thanking them for their time and consideration. Mention that you’re disappointed but understand that you weren’t the right fit for the role. Express your continued interest in the company and future opportunities.

3. How do I follow up on a job application?

If you haven’t heard back after applying for a job, it’s perfectly acceptable to send a follow-up email after a week or two. Simply inquire about the status of your application and reiterate your interest.

4. What if I made a mistake in my interview?

If you realized you made a mistake or forgot to mention something important, send a follow-up email addressing it. Be honest and apologetic, but don’t dwell on it. Focus on reaffirming your qualifications.

Final Thoughts

Following up after a job interview is an important step in demonstrating your interest and professionalism. By mastering the art of effective follow-up, you can make a lasting impression and increase your chances of landing your dream job. Remember to be timely, concise, and sincere in your communication. Good luck!